UTMB Interprofessional Simulation Center

Schedule an Event

Timeline for New Requests or New Scenarios:

(*See section 6.a. on page 18 and 19 of the HEC Policy and Procedure Manual for a complete list of action items required for each phase within the timeline established above for the development of new events/scenarios.)

Human (Standardized Patient) Simulation Requests:

  • 6 Months Prior to Event.
    • Event Request must be Submitted.
  • 2 Months Prior to Event.
    • Case(s)/All Event Documents must be Finalized.
  • 2 Weeks Prior to Event.
    • Event/Learner Schedule(s) for Day of Event must be Submitted.

Non-human (Patient Simulator) Simulation Requests:

  • 3 Months Prior to Event
    • Event Request must be Submitted.
  • 1 Month Prior to Event
    • Case(s)/All Event Documents must be Finalized.
  • 2 Weeks Prior to Event
    • Event/Learner Schedule(s) for Day of Event must be Submitted.

Timeline for Established Events/Scenarios:

Human (Standardized Patient) Simulation Requests:

  • 3 Months Prior to Event.
    • Event Request must be Submitted.
  • 2 Months Prior to Event.
    • Case(s)/All Event Documents must be Finalized.
  • 2 Weeks Prior to Event.
    • Event/Learner Schedule(s) for Day of Event must be Submitted.

Non-human (Patient Simulator) Simulation Requests:

  • 1 Month Prior to Event
    • Event Request must be Submitted.
    • Cases(s)/All Event Documents must be Finalized.
    • 2 Weeks Prior to Event
      • Event/Learner Schedule(s) for Day of Event must be Submitted.

    Submit a Scheduling Request Here for: August 1, 2024-July 31, 2025 

    After making a scheduling request for development of a new scenario/case, you will be asked to meet with HEC staff to discuss the development process and you will be provided with guidance for completing the script/scenario template. If you have any questions about the process or wish to discuss new scenario/case development, please contact one of the Asst. Directors of Simulation: Darlene Self, pdself@utmb.edu (Human Simulation) or Kristen Kahrig, kmkahrig@utmb.edu (Non-human Simulation).

    Any requests within a 3-day window of the event must be submitted by contacting the HEC Assistant Director of Simulation, Kristen Kahrig, 409-266-0005 or kmkahrig@utmb.edu. Requests received with less than 24 hours’ notice of the activity will not be accepted. 

    If you are looking to book a classroom or non-simulation activity in the HEC please make a request through Classroom Services.