The Clinical Trial Management System, OnCore, will provide UTMB's research enterprise with significantly improved stability, functionality, and reporting for clinical research activity.

For information on the transition, or for any questions, contact the Office of Clinical Research.

Training Guides

How to Setup My Widgets

Protocol Types Defined - Oncology Studies

Protocol Types Defined - Non-Oncology Studies

OnCore Clinical Research Phase Definitions

How to Self-Assign Training for Subject Management

OnCore Subject Management Training Slides (must still complete online training)

OnCore Step-by-Step Guide - Subject Management

Find Your Trusted Requester

Add a Sponsor Form

UTMB Map of Study Sites

Working with Human Research Subjects
(A Guide to Getting Started)

Protocol and Consent Amendment Submission Process

Effective July 21, 2023, the Office of Clinical Research (OCR) will create ALL NEW studies in OnCore on behalf of the investigator/study team!

PROCESS:

1. Access the form here: Human Subjects New Study Submission Form.
2. Upload the protocol. (You will still need to upload it later in InfoEd for IRB Review).
3. Complete ALL questions in the form and click "Continue."  You will receive a pop-up notice about the OCR process timeline.  If you do not receive the pop-up, check to see if all fields were completed.  Once completed, click "Continue."  Contact OnCore@utmb.edu if you still do not receive the pop-up.
4. OCR will create the study in OnCore and pull it into InfoEd. YOU MUST COMPLETE THE QUESTIONS IN INFOED AND UPLOAD STUDY DOCUMENTS
5. The Investigator and form submitter will receive an email from OCR with the IRB #. You will need to login to InfoEd to enter your IRB # in the search field (Top, right corner of screen) in order to start the submission for IRB review.

More Details:

• The webform is interactive to provide definitions and clarifications as well as skip logic.
• The webform will not process if any questions are left unanswered.
• OCR tries to process new studies the same day of receipt, however, this is dependent on staffing and new study volume. It may be 2-3 business days before you receive your IRB #.
• If your webform is returned for completion or correction, make the corrections or completions, then click "Continue."   OCR will NOT begin processing until all fields are complete and correct.  Failure to re-submit the form timely will result in delayed study creation. 

Please contact OCR at OnCore@UTMB.edu for questions.

________________________________________________________________________________________________