UTMB Flu Free Vaccination Program

UTMB offers employee flu shots each year to help prevent the spread of seasonal influenza. An annual flu shot is the best way to protect yourself and others against illness and is recommended by the Centers for Disease Control and Prevention for everyone 6 months of age and older, unless prohibited for medical reasons.

Health Care Worker Requirement
As a condition of continued employment, all health care workers at UTMB must get an annual flu shot or complete a declination form. This requirement applies to anyone who provides direct patient care, enters patient rooms, and/or comes within six feet of patients in the course of their duties.

Health care workers who choose not to be vaccinated may be reassigned to other duties or required to wear a mask when providing patient care for the duration of the flu season.

Advance Registration
Employees will need to register in advance through MyChart to get a flu shot at any UTMB location this year. If you are not an established UTMB patient, you will be able to create a new patient record or register as a guest.

Anyone who receives a flu shot at a non-UTMB facility is asked to complete an attestation form and provide proof of vaccination. The form should be submitted within 24 hours of being vaccinated.

Contact Us


For questions about the vaccination program or MyChart registration process:

   emphlthc@utmb.edu
   (409) 747-9172

Employee Flu Shots


Employee flu shots for the 2024-2025 season will be offered at each of our hospital campuses and primary care clinics.

Outside the UTMB Clinical Service Area
If you do not live or work in the UTMB clinical service area, you are encouraged to get a flu shot from your local provider or pharmacy.

Anyone who receives a flu shot at a non-UTMB facility is asked to complete an attestation form and provide proof of vaccination. The form should be submitted within 24 hours of being vaccinated.

Important Notices
As you prepare for vaccination, please note:

  • UTMB will not offer COVID boosters as part of this year's vaccination program. A COVID booster can be scheduled through MyChart or administered during a scheduled clinic appointment, if available.
  • You will be required to present your UTMB Employee ID badge to receive a flu shot at one of our hospital campuses or clinics. It is also recommended that you bring your insurance card should it be needed for verification purposes.
  • Peer-to-peer vaccinations are not allowed unless administered during a scheduled clinic appointment.
  • To ensure compliance with UTMB policy, health care workers who get a flu shot at a non-UTMB facility must complete an attestation form and provide proof of vaccination. 
  • Vaccinated health care workers will receive a 2024–2025 Flu Free card from your leader. The card must be worn with your UTMB Employee ID badge throughout the flu season.

MyChart Registration Process


Step 1: Go to https://utmb.us/a4f to begin the registration process.

Step 2: Select Yes to identify yourself as a current UTMB employee and then click the Continue button.

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Step 3: Enter your UTMB Employee ID number and then click the Continue button.

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Step 4: Click the Filters button and then click the Edit link to search by location.

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Step 5: Select your preferred location and then click the Continue button. 

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Step 6: Select your preferred date and/or time. If you are registering for one of the hospital campus locations, please know that you may show up to get your flu shot at any time during the designated vaccination hours.

Step 7: Follow the prompts to complete the registration process. Please know that you will need to provide your insurance information if you are registering as a new patient or guest. This is a required field in our scheduling system and should not result in any out-of-pocket costs to you. If you do not have insurance, you may call (832) 632-6731 for scheduling assistance.

Frequently Asked Questions