General Accounting

eForms

• Chartfield String Request Form
• Chartfield Maintenance Form
• Signature Authorization Form
• Account Request / Maintenance Form
• Tree Maintenance Form
• UNSPSC Account Change Request Form

Information

• Chartfield String Structure
• CFS Procedures-Requestor
• CFS Procedures-Approvers
• How to Look Up Status of Submitted Form
• How to Inactivate a Chartfield String

The Accounting Department processes all cost transfers except for the following:

• Visit Clinical Departments for cost transfers relating to clinical departments.
• Visit CON Projects to process cost transfers relating to CONS.

UTMB Cost Transfer Policy

Cost Transfer Template

Salary Accounts Used in Assessments

FY22 Rates

• Payout Rate: .8290%
  Growth Rate: .6082%

There is a process within PeopleSoft that allows for services to be requested from departments (providers) who have been set up with Service Center IDs and those providers can then issue charges to the requestors.  The journal entry for the transaction is automatically generated via this process.  Though this process was originally set up for true service centers, other departments now utilize the process as well.

Providers:

• Requesting a Service Center ID - (e-form in development)
• How to Process an Internal Service Charge
• How to Search for Requests
• How to Correct an Internal Service Charge
• Maintaining a Service Center ID - (e-form in development)

Requestors:

• How to Submit an Internal Service Request

• Monthly Financial Review and Reconciliation Checklist
• Monthly Financial Review and Reconciliation Toolset
• Compliance and Reconciliation Training
• Hospital Department Reconciliation Training
• Financial Controls, Monthly Review and Reconciliation Policy

• Balance Sheet Account Reconciliation Policy
• Financial Controls, Monthly Review and Reconciliation Policy
• Manual Journal Entry Policy
• Service Center Policy
• UTMB Cost Transfer Policy
• UTMB Prepaid Policy