JSSOM Appointment, Promotion, and Tenure

The Process Guidelines How to get Promoted The Dossier

What is Appointment, Promotion, and Tenure?

Appointment, promotion, and tenure for the John Sealy School of Medicine (JSSOM) at the University of Texas Medical Branch Galveston is overseen by the JSSOM Appointments, Promotion, and Tenure Committee (JSSOM APTC). Policies and procedures governing these activities are described in the JSSOM APT Guidelines. Promotion and tenure considerations initiate with the submission of a dossier. Promotions and tenure typically become effective September 01 of the next fiscal year. New Appointments can take effect on the faculty member's designated start date after all approvals have been received (when tenure is included, Board of Regents consideration creates a longer turnaround).

APT Workflow Process for Senior Faculty Appointments

Department & Dept. APT Committee (APTC)

APTC makes recommendation
Dept. reviews requirements, assembles the dossier, and submits for processing.

Department Chairperson

Tip: Discuss faculty promotions at regular meetings with Chair

Dean Endorsement

Chair discussed with Dean whether faculty member should be promoted/appointed.
Dean should endorse action.

Office of Faculty Affairs

Review submission.
If complete
If incomplete, request revisions

JSSOM APT Committee

APT Approved
APT Denied or Tabled

Dean

Approved
Denied or Tabled

Provost

Approved
Denied or Tabled

President

Final Approval
Denied or Tabled

UT Board of Regents

Tenure Final Approval or
Denied or Tabled

Department Workflows and Resources

To Initiate the Process

The Department Chair conducts a thorough evaluation of the candidate's achievements and qualifications for academic appointment, promotion, and/or tenure.

Requests for appointments or promotions to the rank of Associate Professor or Professor require review by the JSSOM APTC.
Requests for appointment or promotion to junior ranks (Instructor or Assistant Professor) are submitted directly to the Dean.
Requests for movements to the tenure track or award of tenure at the rank of Associate Professor require review by the JSSOM APTC.

Process Resources

The Department Assembles the Dossier

All materials included within the dossier should be carefully reviewed before submission to the Office of Faculty Affairs (OFA). The finalized dossier is assembled and submitted to OFA via a SharePoint link the department creates for each candidate.

The dossier is a comprehensive file comprised of the following:

As well as:

The Department APTC Letter*

Any supporting documents (i.e. teaching evaluations, unsolicited letters from patients, etc.)

Office of Faculty Affairs Processes Submissions through Appropriate Channels

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