Administration Building Panoramic

Our Facilities: Administration Building

Caduceus Room

Reservations

UTMB users can check availability in the Outlook Rooms Calendar under Administration, Caduceus 6.300

  • Right Click on Shared Calendars
  • Add Calendar
  • From Room List search, Administration, Caduceus 6.300
  • Here is where you check availability

 To reserve the facility, process a calendar invite from YOUR calendar 

  • Under location, click Administration, Caduceus 6.300
  • The invite will be approved/denied, and a confirmation will be sent

About this facility:

Located on the 6th floor of the Administration Building, Room 6.300. 301 8th Street, Galveston, TX 77555.  L#01292

Can accommodate 60 at rounds and 125 for a stand up reception.

The room is equipped with:

  • Podium and microphone
  • Computer and house audio
  • Retractable screen
  • Projector
  • Microsoft Teams, Zoom capabilities
  • Handheld microphones
  • Lavaliere microphones
  • AMX control touch screen
  • 2 wall monitors
  • Flip chart stand
  • Wireless high speed internet
CR-Conference
CR-Tables
Caduceus Room floor plan
Click image to enlarge

Ballinger Mills Room

Reservations

UTMB users can check availability in the Outlook Rooms Calendar under Ballinger Mills Room.

  • Right Click on Shared Calendars
  • Add Calendar
  • From Room List search, Ballinger Mills Room
  • Here is where you check availability

To reserve the facility, process a calendar invite from YOUR calendar 

  • Under location, click Ballinger Mills Room. 
  • The invite will be approved/denied, and a confirmation will be sent.

About this facility:

Located on the 6th floor of the Administration Building, Room 6.302. 301 8th Street, Galveston, TX 77555.  L#01291

The room is equipped with:

  • Large executive conference table that will accommodate up to 16
  • Large monitor with computer connection
  • Microsoft Team, Zoom capabilities
  • Flip Chart board
  • Wireless high speed internet
BMRCatering
BMRConference
Ballinger Mills Room Floor Plan
Click image to enlarge

Parking for the Administration Building

Parking is available for visitors and guests in Garage 8 - Hospital Garage at 6th and Texas Avenue. A booth attendant will be on duty Monday - Sunday from 8 a.m. to 8 p.m. The parking rate is $1.75 per hour or any part of an hour up to $14.00 maximum for the day. Payment should be made to the booth attendant upon exiting and can be made by cash or credit card. During the times that an attendant is not on duty, payment will be made to the night machine upon exiting. Departments can validate for non-patient visitors and will be billed $6 per validation by the Parking Office.

Other Details

Food/Beverage and Room Set-Up

  • Rooms come with tables and chairs, however, they are not set up. Room setup, food and beverages in all facilities MUST be provided exclusively by the department of Catering  (Policy 2.6.9, Food Services Policy). Click Place a Catering Order or you may contact Catering at (409) 747-6735 or email catering@utmb.edu to discuss menu and pricing. A fee will be assessed by this department.
  • Special requests for items not routinely provided on the UTMB's catering menu may be arranged through Catering office.
  • All orders must be confirmed by two (2) business days prior to the event.
  • Modifications, including confirmation of the number of attendees or cancellations, can be made up to 2 business days before the event. To make changes, click the pink button on your catering confirmation. No changes will be accepted less than two business days in advance.

Minimum room set-up fees:

  • Caduceus Room $75, Ballinger Mills Room $50
  • A small foyer area is available for use outside of the Ballinger Mills Room and Caduceus Room. Custom registration tables are in foyer for your use.

 

Audio/Visual Equipment

Alcohol

  • Alcohol services is allowed only after 5 p.m., Monday – Friday, unless if served in a Special Use Facility, when serving can begin at 4 p.m.
  • Alcohol must be served by the Department of Catering and cannot leave the facility.
  • All events serving alcohol on campus must provide an approved Alcohol Service Request form to the Department of Catering prior to the event.
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